The Best Practices for Effective Data Loss Prevention Policies | Spyrix

The Right Ways to Succeed On DLP Policy


The Right Ways to Succeed On DLP Policy

There are five ways that can help organization to improve the Exchange 2013 DLP on the setup and quash any kind of internal data loss threats.

Talking about threats to the data, there are two issues that might happen in the organization. It could be the external threats or the internal threats. Both are dangerous. Well, especially the internal threats. Employees within the organization, of course, have the potential with the important information that can be shared through email.

One of the things that can help organization to deal with it is the Data Loss Prevention (a.k.a DLP) policies. It helps the admin to fight the internal threats. There is this Exchange Server 2013 that is developed with many features which are helpful for the admin to create and refine the specific DLP policies that are going to meet organization’s need.

Just like what Stephen Bigelow – a Senior Technology Editor, said in the series of Exchange 2013 DLP policies, there are five ways in order to implement and to maintain DLP policy program successfully. The combination of these five ways can help the admin in order to reduce the amount of internal data loss threats then it might have happened before. Well, here they are:

Find the right DLP template as the setup

In order to succeed on the DLP policies of course you need to find the right DLP template to setup. This is of course in order to help you create and refine the policies that covering information that is confidential and sensitive. With the right DLP template of course it will be helpful for the admin in order to reduce the amount of the data loss threats.

Find policy violation by using the transport rules

One of the kinds of features on the exchange 2013 is the transport rules. This is of course very essential especially on executing the DLP policies. This feature helps on checking the multiple parts of the email in order to help you identify any possibility of the policy violation from any employee in the organization.  In order to create the transport rules, the admin might choose to use the DLP Policies, Exchange Admin Center, or PowerShell.

Use Document Fingerprinting to help you find the DLP problem

This feature is very interesting to use in succeeding the DLP policies.  It is known as the document fingerprinting.  This feature will convert the forms and let DLP to identify those forms. It will stop if the forms are mishandled.  However, in order to implement this way, it has lots of issues to tackle with before doing so.

Apply policy tips to remind users to prevent violations

This is also another feature that is very useful and also helpful for the admin to reduce the data loss threats happen internally. This feature will pop up on the email when the email contains something which violates the DLP policy. With that of course, employee would know and they might not do that again in the future.

Acknowledge the use of incident reports

As we all know, in order to do some kinds of change of course the incident reports are very important. It is some kinds of proofs and helps when it comes to the action. That is why in order to succeed this DLP Policy of course it is better to have this kind of incident reports as well.